Knowledge management for collection development

Transforming institutional knowledge into tools for selectors

Research output: Contribution to journalArticle

Abstract

In an organization with a decentralized collection development structure, it can be difficult for selectors to find correct and detailed information at the point of need when engaging in collection development. Institutional knowledge is not always easily shared with others due to the lack of an effective conduit. Simply knowing what is happening and what has happened with purchases, licensing, vendor negotiations, budget planning, and policy creation can be a challenge for those who have not been directly involved. This presentation detailed the speaker’s experience in a new collections role at Penn State University Libraries, where she methodically gathered the information that exists on shared drives, in file cabinets, in dark corners of the intranet, and in the brains of faculty and staff that have worked at the library for many years, and then made it available to selectors in a meaningful way. The presentation discussed projects such as compiling information about annual e-book packages and e-journal backfiles, as well as Penn State University Libraries’ management of theses and dissertations. How those projects were identified and prioritized, as well as the process for compiling that information and making it available, was also discussed.

Original languageEnglish (US)
Pages (from-to)118-122
Number of pages5
JournalSerials Librarian
Volume76
Issue number1-4
DOIs
StatePublished - Jun 14 2019

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knowledge management
Intranet
earning a doctorate
purchase
brain
budget
staff
organization
planning
lack
management
experience

All Science Journal Classification (ASJC) codes

  • Library and Information Sciences

Cite this

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abstract = "In an organization with a decentralized collection development structure, it can be difficult for selectors to find correct and detailed information at the point of need when engaging in collection development. Institutional knowledge is not always easily shared with others due to the lack of an effective conduit. Simply knowing what is happening and what has happened with purchases, licensing, vendor negotiations, budget planning, and policy creation can be a challenge for those who have not been directly involved. This presentation detailed the speaker’s experience in a new collections role at Penn State University Libraries, where she methodically gathered the information that exists on shared drives, in file cabinets, in dark corners of the intranet, and in the brains of faculty and staff that have worked at the library for many years, and then made it available to selectors in a meaningful way. The presentation discussed projects such as compiling information about annual e-book packages and e-journal backfiles, as well as Penn State University Libraries’ management of theses and dissertations. How those projects were identified and prioritized, as well as the process for compiling that information and making it available, was also discussed.",
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Knowledge management for collection development : Transforming institutional knowledge into tools for selectors. / Proctor, Julia L.

In: Serials Librarian, Vol. 76, No. 1-4, 14.06.2019, p. 118-122.

Research output: Contribution to journalArticle

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